Planning & Development Administrative Assistant- PT

Performs important administrative work involving operations of the department. Uses independent discretion and judgment in coordinating the administrative operations of the Department. Relieves Department Head of administrative details by composing correspondence on own initiative, scheduling appointments and meetings, responding to requests for information and assistance, resolving problems and complaints, and handling telephone calls. Handles confidential and/or sensitive information requiring the use of discretion and tact. Serves as administrative assistant to the Planning & Development Director. Tasks may be general from the three core areas of the building, Economic Development, Planning & Zoning, Building & Health Codes.

 

Essential Job Functions:

• ​ Formats and types letters, reports, charts and other documents requiring special formatting.
• Answers the telephone and interacts with the public to respond to inquiries, receive complaints and handle applications.
• Coordinates and prepares letters, reports, charts, and other documents requiring special formatting or containing complex terminology.
• Enters and retrieves technical information from a computer in order to perform research, update records, processes transactions, and responds to requests for information.
• Resolves problems and issues whenever possible to save the Department Head time; interacts with staff, elected officials, and the general public, either in person or by telephone in order to respond to inquiries, receive complaints, and resolve problems
• Performs a variety of administrative and clerical tasks associated with the operation of the department including; orders supplies and equipment for the office by preparing requisitions and purchase orders, and interacting with vendors regarding specifications and availability of supplies and equipment.
• Collects fees; enters and posts on computer ledger; and completes deposit slips. Attention to detail is pertinent entering bills, invoices, and processing business licenses.

Desired Qualifications

A candidate for this job must have completed a high school education, plus not less than three (3) years

experience in an office environment where record keeping is a significant part of the overall work program.

Training should include courses in typing, records management or any equivalent combination of training and

experience which demonstrates possession of the required knowledge, skills and abilities

 

Compensation & Benefits

Up to $20.70/Hour DOE

Excellent benefits package to include:

¨  Vacation, sick and personal time

Interested candidates should submit a letter of interest and resume to:

 

Human Resources Director

City of Claremont

58 Opera House Square

Claremont, NH 03743

Or via email at:  hr@claremontnh.com

 

The City of Claremont is an equal opportunity employer.

Date Posted: 09-20-2023

Expire Date: 09-20-2023

Contact Name: Jamie Young

Contact Email: hr@claremontnh.com