Request for Proposal

Claremont Police Department

Police Pursuit Utility Vehicles

 

 

_INTRODUCTION

The City is soliciting proposals from qualified vendors for the furnishing and delivery of four (4) new 2027 model-year, or current production model-year, factory-designated police pursuit-rated all-wheel-drive utility vehicles for use by the Claremont Police Department. Vehicles shall be new, current production, factory-built police pursuit vehicles, and fully compliant with all applicable federal and state regulations.

The intent of these specifications is to obtain police utility vehicles similar in size, capability, performance, durability, and intended law enforcement use to a modern police interceptor-style utility vehicle or approved equivalent. These specifications are intended to establish the general class, quality, performance, and operational capabilities required by the City and shall not be interpreted as limiting competition to a particular manufacturer, make, or model.

_{SCOPE OF WORK}

The successful proposer shall provide four (4) complete, turnkey police pursuit-rated utility vehicles including chassis, body, powertrain, electrical systems, factory police equipment, controls, safety systems, and all required accessories. Vehicles shall be fully assembled, inspected, and ready for installation of police emergency equipment upon delivery.

All four vehicles shall be substantially identical in make, model, configuration, equipment, drivetrain, interior, and exterior color unless otherwise approved by the Claremont Police Department.

_{GENERAL VEHICLE REQUIREMENTS}

_{^{Model and Configuration}}

• 2027 model year or current production model year

• Four-door police utility/SUV configuration

• Factory-designated police pursuit package

• All-wheel-drive or equivalent full-time four-wheel-drive system

• New and unused

• Not previously titled

• No demonstrator vehicles

• Four (4) substantially identical vehicles

_{^{Exterior Color}}

• Black preferred

• Factory black exterior finish

• Proposer shall identify available black factory paint color

Alternative exterior colors may be identified separately if availability would substantially improve delivery time or pricing.

_{^{ENGINE AND POWERTRAIN}}

• Gasoline engine

• High-performance turbocharged V6 or equivalent police pursuit-rated powertrain

• Approximately 3.0-liter displacement or equivalent

• Minimum approximately 375 horsepower

• Automatic transmission suitable for police pursuit service

• All-wheel drive

• Factory police pursuit calibration

• Heavy-duty engine cooling system

• Heavy-duty transmission cooling

• Engine oil cooling appropriate for police service

• Heavy-duty drivetrain components

• Dual exhaust or equivalent high-performance exhaust system

The engine and drivetrain shall be specifically designed, tested, and offered by the vehicle manufacturer for police pursuit operations.

_{^{POLICE PURSUIT REQUIREMENTS}}

The proposed vehicle shall be factory designed and designated by the original vehicle manufacturer for police pursuit operations. The proposer shall provide documentation identifying the vehicle as a manufacturer-designated police pursuit vehicle.

• Police-calibrated suspension

• Heavy-duty police braking system

• Anti-lock braking system (ABS)

• Electronic stability control

• Traction control

• Pursuit-rated tires

• Heavy-duty wheel bearings and drivetrain components

• Heavy-duty cooling

• High-speed operation capability appropriate for law enforcement pursuit service

^{_{STEERING AND SUSPENSION}}

• Power steering

• Police-calibrated steering

• Police pursuit-rated suspension

• Heavy-duty front and rear suspension components

• Suspension designed to accommodate normal police emergency equipment loads

^{_{BRAKING SYSTEM}}

• Four-wheel disc brakes

• Anti-lock braking system

• Police pursuit-rated brake components

• Electronic stability control

• Traction control

• Brake system designed for repeated high-demand police operation

^{_{ELECTRICAL SYSTEM}}

• 12-volt electrical system

• High-output heavy-duty alternator suitable for police emergency equipment

• Heavy-duty battery system

• Factory police electrical provisions

• Factory-installed upfitter connections or equivalent

• Provision for emergency lighting

• Provision for siren equipment

• Provision for police radio equipment

• Provision for mobile data computer equipment

• Accessory power connections

• Factory diagnostic interface

Electrical system shall provide adequate capacity for installation and operation of typical front-line police patrol equipment.

^{_{POLICE UPFITTER PROVISIONS}}

Vehicle shall include factory provisions necessary for installation of police emergency equipment, where available, including:

• Factory police upfitter interface

• Programmable auxiliary outputs or switches

• Front emergency lighting wiring provisions

• Rear emergency lighting wiring provisions

• Siren/speaker wiring provisions

• Rear cargo-area power provisions

• Console equipment mounting provisions

• Accessory power connections

• Vehicle data interface suitable for police equipment integration

Proposer shall identify all factory police upfitter packages included with the proposed vehicle.

^{_{OPERATOR STATION}}

• Heavy-duty front bucket seats suitable for police duty

• Driver power seat

• Front seating designed to accommodate an officer wearing a duty belt

• Column-mounted transmission shifter preferred

• Tilt steering wheel

• Cruise control

• Power windows

• Power door locks

• Air conditioning and heating

• Heavy-duty rubber or vinyl flooring

• Police-grade interior materials

• AM/FM audio system

• Bluetooth capability

• USB charging connections

• Instrumentation suitable for police operations

^{REAR SEATING AREA}

• Rear seating area suitable for subsequent installation of prisoner transport equipment

• Rear door and window controls capable of being disabled

• Child safety/rear door lock capability

• Rear compartment suitable for installation of a prisoner partition and molded prisoner seat

The vehicle configuration shall be compatible with commercially available police prisoner transport equipment.

_{CARGO AREA}

• Rear cargo area suitable for police patrol equipment

• Cargo area capable of accepting a police equipment storage system

• Interior cargo lighting

• Accessory power provisions

• Full-size spare tire and wheel, where available

• Rear liftgate

Cargo area shall be suitable for installation of radio equipment, emergency equipment, medical equipment, traffic equipment, and other normal patrol equipment.

_{EXTERIOR EQUIPMENT}

• LED headlamps

• LED taillamps

• Daytime running lamps

• Heated power exterior mirrors

• Rear window defroster

• Rear window wiper

• Factory privacy glass where available

• Heavy-duty police-rated wheels

• Police pursuit-rated tires

• Full-size spare tire and wheel where available

• Front and rear recovery/tow provisions where available

^{SAFETY EQUIPMENT}

Vehicle shall include manufacturer-standard police vehicle safety equipment including:

• Front airbags

• Side-impact airbags

• Side-curtain airbags

• Anti-lock brakes

• Electronic stability control

• Traction control

• Rearview camera

• Reverse sensing or parking assistance

• Tire pressure monitoring system

Proposer shall identify additional factory-installed driver assistance or officer safety systems included with the proposed vehicle.

^{POLICE-SPECIFIC FEATURES}

Vehicle shall include factory police features where available, including:

• Dark vehicle or dark-car mode

• Secure idle or police idle capability

• Rear door/window disable

• Police-specific electrical programming

• Police upfitter integration

• Surveillance or exterior lighting control features

• Perimeter monitoring or officer-alert features

Equivalent manufacturer systems providing substantially similar functionality are acceptable.

_KEYS

• Minimum two (2) keys or key fobs per vehicle

• All required programming completed

• Keyless entry where standard or available

Proposer shall separately identify the cost of additional keys or key fobs, if applicable.

_WARRANTY

Proposer shall provide:

• Manufacturer's new vehicle warranty

• Manufacturer's powertrain warranty

• Manufacturer's corrosion warranty

• Any police-specific warranty coverage

• Warranty documentation with proposal

Any available extended warranty suitable for police service should be identified and priced separately.

_DELIVERY

• Vehicles shall be delivered fully assembled and inspected.

• All manufacturer recalls and service campaigns applicable at the time of delivery shall be completed.

• Vehicles shall be ready for emergency equipment upfitting upon delivery.

• Delivery timeline shall be clearly stated in the proposal.

• Vehicles may be delivered individually or together with prior approval of the Police Department.

Delivery shall be made to the Claremont Police Department, 1 Police Court, Claremont, NH 03743, or to the City's designated police vehicle upfitter if directed by the Claremont Police Department.

TRADE-IN ALLOWANCE

The City intends to trade four (4) 2023 Dodge Durango Police Pursuit AWD vehicles toward the purchase of the new vehicles. The proposer shall provide a separate trade-in allowance for each vehicle.

^{EXTENDED WARRANTY - POLICE SUV}

The City is seeking the most comprehensive and cost-effective extended warranty coverage available for the proposed police pursuit-rated utility vehicle, recognizing that the vehicle will be operated in a public-safety/law-enforcement environment with extended idling, severe-duty operation, emergency response, and other demanding service conditions.

The bidder shall identify all manufacturer and/or manufacturer-authorized extended warranty options available for the proposed vehicle. Bidders are encouraged to offer multiple options where available. For each warranty option, the proposal shall clearly state:

• Warranty term expressed in years and mileage;

• Components and systems covered, including powertrain, electrical/electronic systems, drivetrain, HVAC, and other major vehicle systems;

• Any deductible applicable per repair visit;

• Significant exclusions, limitations, waiting periods, or conditions of coverage;

• Whether coverage remains fully applicable when the vehicle is used for police/law-enforcement service, including extended idling and severe-duty operation;

• Whether repairs may be performed at any manufacturer-authorized dealership or repair facility;

• Any towing, roadside assistance, rental/substitute transportation, or related benefits included; and

• The specific additional cost to the City for each extended warranty option, shown separately from the vehicle purchase price.

^{_{Maximum Warranty Options}}

The bidder shall clearly identify the most comprehensive extended warranty option available for the proposed police vehicle (the "Maximum Warranty Option"). The proposal shall summarize the major systems covered under this option and shall state the total additional cost for all four (4) vehicles.

_{Evaluation and Selection}

The City reserves the right to select the warranty option determined to provide the best overall value based upon coverage, duration, mileage, deductibles, exclusions, service availability, police/severe-duty eligibility, and cost. The City is not obligated to select the lowest-cost warranty option or the option with the longest stated term if another option provides better overall value.

_{^{Required Warranty Documentation}}

A copy or sample of the applicable extended warranty contract, plan terms, or manufacturer-authorized coverage description shall be included with the proposal. Any exclusion or limitation specifically applicable to police, emergency, fleet, extended-idle, pursuit, or severe-duty use shall be clearly disclosed.

Trade Vehicle	VIN	Mileage	Trade Allowance
2023 Dodge Durango #1	1C4RDJFG4PC580352	55,000	$________________
2023 Dodge Durango #2	1C4RDJFG6PC580353	64,000	$________________
2023 Dodge Durango #3	1C4RDJFG8PC578068	65,000	$________________
2023 Dodge Durango #4	1C4RDJFGXPC578069	64,000	$________________

 

Total Trade Allowance: $____________________________

The City intends to remove reusable police emergency equipment from the trade vehicles prior to transfer. Items to be removed may include emergency warning equipment, police radio equipment, radar equipment, in-car camera equipment, mobile data computers and docking equipment, rifle racks, department-owned electronics, license plates, department markings and graphics, and other reusable City-owned equipment.

Trade vehicles will be transferred following removal of City-owned equipment unless otherwise mutually agreed. The proposer may inspect the trade vehicles by appointment prior to submitting a proposal.

Trade values shall remain valid through the agreed delivery and transfer date, subject to normal additional mileage and reasonable wear associated with continued police use.

_{PROPOSAL SUBMISSION REQUIREMENTS}

Proposals shall include:

• Manufacturer, model, and model year

• Detailed specifications of proposed vehicle

• Engine and horsepower

• Drivetrain

• Police pursuit certification/designation

• Factory police package

• Included factory options

• Unit price

• Total price for four (4) vehicles

• Freight and delivery charges

• Any documentation or other fees

• Individual trade allowance for each vehicle

• Total trade allowance

• Net purchase price after trades

• Estimated production date

• Estimated delivery date

• Warranty documentation

Persons submitting proposals shall note on the bid sheet any deviations from the specifications. Any proposed vehicle that differs from a specification contained herein shall be clearly identified and explained.

_{EQUIVALENT VEHICLES}

These specifications are intended to describe the City's operational requirements and are not intended to restrict competition to a particular manufacturer, make, or model.

A police pursuit-rated utility vehicle of any manufacturer may be proposed provided the vehicle meets or exceeds the substantial performance, safety, durability, capacity, electrical, braking, suspension, cooling, and law enforcement operational requirements contained in these specifications.

The proposer shall clearly identify any deviations and provide sufficient supporting information for the City to evaluate the proposed vehicle. Determination of equivalency and acceptability shall rest solely with the City of Claremont.

_{OPTIONAL OR RECOMMENDED EQUIPMENT}

Persons submitting proposals should note any factory options that, in their professional opinion, would be mission critical or beneficial for front-line municipal law enforcement operations. Recommended options shall be identified separately, include an explanation of the benefit, and be priced separately from the base vehicle price. The City may accept or reject optional equipment independently of the base proposal.

_TIMELINES

• Proposal due date is Friday, September 25, 2026 at 10 am, at the Office of the City Manager, 58 Opera House Square, Claremont, NH 03743.

• Please mark "RFP - Police Pursuit Utility Vehicles" on the outside of the sealed envelope.

• Persons submitting proposals shall note on the bid sheet any deviations from these specifications. ( Note: Bid Sheets are within the RFP PDF)

• Bid opening date will be Monday, September 28, 2026 at 10am, located in City Council Chambers, 58 Opera House Square, Claremont, NH 03743.

    • The City of Claremont reserves the right to reject any or all proposals and to accept           the proposal determined to be in the  City's best interest.