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Procurement Opportunities (Bids)
REQUEST FOR PROPOSAL (RFP)
Request for Proposal - 127 Sullivan Street
Request for Proposal -127 Sullivan St
General:
The City of Claremont, NH (hereafter referred to as the “CITY”) invites qualified firms to submit proposals for Asbestos & Hazardous Materials Testing at 127 Sullivan Street, Claremont, NH (hereafter referred to as the “CONTRACTOR”). Details of the project will be covered in the scope of work section of this document.
Instructions:
Proposals must be submitted in a sealed envelope below no later than 12:30 P.M. EST on Friday, November 14, 2025, c/o City Manager’s Office, City Hall, 58 Opera House Square, Claremont NH 03743. Envelope must be clearly marked “Asbestos & Hazardous Materials Testing – 127 Sullivan Street.”
Proposals will be opened on Friday, November 14, 2025 at 1:00 PM at City Hall Council Chambers at 58 Opera House Square.
Proposals will be opened publicly at that time. Unsealed, late, emailed, or faxed proposals will not be accepted.
CONTRACTORS submitting proposals are responsible for being totally familiar with the City of Claremont and the project requested. The contact person for this project is:
Paul Thibodeau
Chief Building Inspector & Health Officer
City Hall, 58 Opera House Square, Claremont, NH 03743 Email: pthibodeau@claremontnh.com
Proposal specifications are available on the City’s web site,
Guidelines:
All Proposals become the property of the CITY and will therefore be considered a public document which will be open to public viewing after the bid opening. This Proposal, if accepted, will become a legally binding addendum to the eventual contractual agreement with the CITY. This request for Proposal in no way commits the CITY to make an award or reimburse any CONTRACTOR for any expense incurred in responding to this request.
The successful CONTRACTOR will be required to provide proof of General Liability, Motor Vehicle, Worker’s Compensation, and Excess Liability (an “umbrella” policy) insurance, identifying the CITY as an additional insured, and must be submitted to the CITY upon signing of a contract for services. The policy must be issued by a carrier that is duly licensed to do business in the State of New Hampshire. Any subcontractors will be subject to the same insurance requirements (which will be detailed as a part of the SCOPE OF WORK).
Evaluation Criteria:
All proposals received in response to this RFP will be evaluated to determine if they are complete and meet the requirements specified in this RFP. The vendor will be chosen based on who will provide the “best value” taking into consideration the most beneficial combination of qualifications, services, and cost, and who has met the requirements of this RFP.
The CITY reserves the right:
• to accept or reject any or all bids in whole or in part and to accept other than the lowest price and proposal;
• to waive any technical defect, qualification, omission, informality, or irregularity in any
proposal received;
• to amend, modify, or withdraw this Request for Proposal;
• to require supplemental statements or information from a CONTRACTOR;
• to extend the deadline for responses to this Request for Proposal;
• to waive or correct any irregularities in proposals received.
The CITY may award a contract based upon the proposals received without discussion of such proposals with proposers. Each proposal should therefore be submitted with the most favorable terms the proposer can make to the CITY.
Qualification of Bidders:
Each CONTRACTOR must be prepared to present satisfactory proof of their capacity and ability to successfully complete the requirements of this solicitation.
Proposals shall include a brief summary of similar projects provided to municipalities (at least 3), including:
• The date(s) of project provided
• The point of contact with name and telephone number of such clients.
Scope of Work:
The City of Claremont seeks proposals from qualified environmental consultants or laboratories to perform asbestos and hazardous materials testing at 127 Sullivan Street, Claremont, NH. The selected CONTRACTOR shall:
• Conduct a comprehensive asbestos survey of the building (interior/exterior) per EPA NESHAP and NH DES regulations.
• Collect representative bulk samples of suspect materials and maintain proper chain of custody.
• Perform laboratory analysis (PLM/TEM) for asbestos content through accredited labs.
• Test for other hazardous materials including lead paint, PCBs, and universal wastes as
applicable.
• Provide a written report with findings, quantities, material conditions, and abatement
recommendations.
• Attend meetings or provide clarifications as needed.
Insurance Requirements:
• Comprehensive General Liability – $1,000,000 per occurrence / $2,000,000 Aggregate (CITY must be named as additional insured)
• Motor Vehicle Liability – $1,000,000 combined single limit (CITY named as additional insured)
• Worker’s Compensation per NH law
• Excess Liability – $3,000,000 each occurrence (CITY named as additional insured)
Revisions:
Any questions or inquiries must be submitted in writing and received by 12:30 P.M. on Friday, November 8, 2025, no later than 7 calendar days prior to the proposal due date. Answers to all questions or information given to a CONTRACTOR in response to a formal request of a substantive nature will be posted on the CITY’s Procurement Opportunities page on the City of Claremont website no later than five (5) days prior to the due date.
Contract:
The final contract will involve, at a minimum, the terms and conditions set forth in this Request for Proposal including the general conditions, and may include those reflected in the specific proposal submitted. The CITY is exempt from all taxes. All CONTRACTORS must comply with all applicable Equal Employment Opportunity laws and regulations.
Deadlines:
Option 1 – One (1) copy of your proposal can be delivered or mailed in and must be received by the CITY by no later than 12:30 P.M. EST on Friday, November 14, 2025. Proposals received after this deadline will not be eligible for consideration.
Proposals should be delivered to:
Claremont City Manager
RE: Asbestos & Hazardous Materials Testing – 127 Sullivan Street
58 Opera House Square
Claremont, NH 03743
(603) 542-7002
Submission Deadline: November 14, 2025
Documents
Contact Information
Planning and Development
Paul Thibodeau
|
pthibodeau@claremontnh.com
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